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SECTION TWO: BASIC WINDOWS

SECTION TWO CHAPTER THREE OUTLINE

                    3. Some Advanced Operations:
      1. Using Windows Explorer
        1. Opening Windows Explorer
        2. Parts of Explorer Window
        3. Opening and closing files from Explorer Window
        4. Creating new folder from Windows Explorer
        5. Creating new file from Windows Explorer
                        2. Finding Files

                        3. Recycle Bin

CHAPTER 2.3: Working with Windows: Advanced Operations

Chapter Objective: Proficiency in conducting some advanced operations in Windows, especially using Windows Explorer

Just like books are organized in a library or files are organized in an office, similarly all program and document files in your system are also organized. This is to help computer users get quick access to their information. Some of this organisation is automated, but users have the full control of their computer systems and can change the location of any file. To be an efficient computer user, you must know how to work with Windows Explorer, Search, and Recycle Bin.

TOPIC 2.3.1: Using Windows Explorer

Windows Explorer is a tool that gives you a complete picture of all the files and folders in your system. Through this tool you can perform various file management tasks.

1. Opening Windows ExplorerThere are many ways to start the windows explorer, these are as follows:

a. If you are using the mouse - There are two ways of opening Windows Explorer using the mouse:

First: You can take the mouse over the 'My Computer' icon on the desktop and right-click. A small menu of commands will appear. The second command from top will be 'Explore', move your mouse over this and left-click. A new window will open launching windows explorer in it.

Second: You can take the mouse over the Start button and right click, the second option from the top will be 'Explore', move your mouse over this and left-click. A new window will open launching windows explorer in it.

b. If you are using the keyboard - There are two ways of opening Windows Explorer using the keyboard:

First: Press the 'Start' key on the keyboard. This is the second key from the space bar on either side. Press down the Start key, and simultaneously press the 'E' key. A new window will open launching windows explorer in it.

Second: Press the Start key once. This will open the Start Menu on the screen. Now press 'P' key to open the Program submenu. In the Program submenu, use the down-arrow direction key to scroll down and reach the option labeled Windows Explorer and then press 'Enter'. A new window will open launching windows explorer in it.

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2. Parts of Windows Explorer

There are five parts of the Explorer window. These are as follows:

a. Title bar: Like with any other window, the title bar is the topmost component of the Explorer Window also. It is a thin, half a centimeter wide, rectangular strip that displays the name of the folder being accessed on the left-hand corner. For example, if you are in My Documents folder, the title bar will display 'Exploring-My Documents'. On the right hand corner

b. Menu bar - It is located immediately below the title bar. Like the title bar, this is also a thin half -centimeter wide rectangular strip. It contains a row of options called menu bar options. These are command menus for performing various operations and comprise of File, Edit, View, Go, Favorites, Tools and Help. If you click on any of these options, a sub-menu will open with a listing of all commands within that menu bar option.

c. Tool bar: This is immediately below the menu bar and contains various shot-cut commands in graphic form. You can access this part of the explorer only by using the mouse.

d. Address bar- It is a thin rectangular strip that displays the path of the folder being accessed. You can this by using the tab key. When you are in the address bar, you can type the path of the folder or file you want to access and press enter. That folder or file will open.

e. Folders pane - Below the address bar, the screen is vertically divided into two frames. One is the folders pane and the other is the contents pane. These two panes occupy approximately 70% of the window. The folders pane consists of the hierarchy of all the folders in your computer. This hierarchy of folders is sometimes called the folder tree. You can access this component of the windows explorer by using the tab key. Once you are in the folders pane, you can access any folder by using the arrow direction keys. The up arrow and down arrow keys are used to move up and down the tree, irrespective of the level of the folder. The right arrow direction key opens all sub-folders within a folder, while the left arrow direction key closes (wraps up) all sub-folders within a folder

f. Contents pane - This is adjacent to the folders pane. When you select a folder in the folders pane, all sub-folders and documents within that folder are displayed in the contents pane. You can access this component of the windows explorer by using the tab key. The files and folders can be arranged in four ways in this pane - Large icons, small icons, list and details. These arrangements are called views. The list view gives an alphabetic listing of all folders and documents. The detailed view gives the name, size, type and date of creation of each document and folder. Once you are in the contents pane, you can access any folder or document by using the arrow direction keys. To open a folder or document from this pane, press enter key after selecting you have reached the folder or document.

g. Status bar- This is the bottom most part of the Windows explorer. It is also a thin rectangular bar about half a centimeter. It is vertically divided into three parts. The left-part displays the number of contents within a selected folder, the middle-part displays the size of these contents while the right-part displays 'My Computer'.

Instructor link: Classroom activity on Parts of windows explorer

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3. Opening and Closing files in Windows Explorer

We have created a notepad document, called Test One earlier in the My Documents folder. To open a file in the Windows Explorer, the following steps will be required:

1. Open the Windows explorer. You may use the Start Key and E key on the keyboard. This will launch the Windows explorer in a new window.

2. In the opened Windows explorer, My Computer will be selected by default in the folders pane.

3. We already know that My Documents folder resides in the Hard Drive (C:). Press down arrow direction key two times. This will take you to C: and select the hard drive. Now you can do two things:

  1. Use the right arrow direction key to open the folders within C:, and then use the down arrow direction key to reach 'My Documents'. When you reach this folder press 'Tab' key once. This will take you to the contents pane. Now use the down arrow directions key to reach Test One document and press enter once you reach the document.
  2. Alternatively, when you reach C: in the folders pane, press 'Tab' key once. This will take you to the contents pane. Now use the down arrow directions key to reach My Documents folder and press enter. This will open all the contents of My Document in the contents pane. Now again use the down arrow direction key to reach Test One document and press enter once you reach the document.
4. There is a shorter way of reaching My Documents folder. In the folders pane, My Documents is listed immediately below the unopened My Computer. This means that when you open the Windows explorer, My Computer will appear pre-selected and opened upto one-level down. Now press the left arrow direction key once to wrap-up the My Computer folder. Now, press the down arrow direction key once to move down one folder and reach the My Documents folder. Press enter and then proceed as mentioned in point 3 above.

4. Creating new file in Windows Explorer

We will create a new notepad file named 'Testing Two' in the folder named 'Test' in (C:). To create do this, the following steps will be required:

  1. Open the Windows explorer. You may use the Start Key and E key on the keyboard. This will launch the Windows explorer in a new window.
  2. Now since we have to create a new file in folder named 'Test' in the Hard Drive (C:), we need to first select 'Test' folder in the folders pane. So after opening the explorer, we will first select C: by pressing the down arrow direction key two times. This will take the cursor from My Computer to C: and the hard drive will be selected.
  3. Here press the right arrow direction key once to open the sub-folders in C:. Now use the down arrow direction key to reach and select the 'Test' folder.
  4. After selecting 'Test' folder, Press Alt key and F key. This will open the File menu drop-down. Here either use the down arrow direction key to reach the option labeled 'New'. Alternatively, after the drop-down opens just press 'N' key. This will take you to 'New' option.
  5. Now press the right arrow direction key, once. A new sub-menu will open with several options. We have to select the option labeled 'Text Document'. Use the down arrow direction key to reach and select 'Text Document'.
  6. Pressing Enter once now will create a new notepad file (also called text file) in the Test folder in your (C:).
  7. The cursor will be on the name of this newly created file. To name the file 'Testing Two', just type 'Testing Two' and press Enter once.
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5. Creating new folder in Windows Explorer

We will create a new folder named 'Test' on the hard disk. To create a new folder in the Windows Explorer, the following steps will be required:

  1. Open the Windows explorer. You may use the Start Key and E key on the keyboard. This will launch the Windows explorer in a new window.
  2. Now since we have to create a new folder in the Hard Drive (C:), we need to select it in the folders pane. As we know, when windows explorer opens, the cursor is on My computer, press down arrow direction key two times. This will take you to C: and the hard drive will be selected.
  3. In the opened Windows explorer, Press Alt key and F key. This will open the File menu drop-down. Here either use the down arrow direction key to reach the option labeled 'New'. Alternatively, after the drop-down opens just press 'N' key. This will take you to 'New' option.
  4. Now press the right arrow direction key, once. A new sub-menu will open and its first option will be 'folder' which will appear pre-selected.
  5. Pressing Enter once now will create a new folder in your hard drive.
  6. The cursor will be on the name of this folder. To name the folder 'Test', just type 'Test' and press Enter once.
TOPIC 2.3.2: Finding Files on your system

To be make more efficient use of your time while working on computer, you may use the search functionality to quickly find a particular folder or document. To find files on your system, you can either do it by opening the My Computer folder, and then conducting a search. Alternatively, you can open the Windows Explorer and then conduct the search. We will try both the options, and we will try to find the Test One notepad file created by you earlier.

  • Searching files from My Computer

      1. From the desktop select My Computer icon and press 'Enter'. This will launch the 'My Computer' window.
      2. Now press the down arrow direction key once, so that you select the hard disk - (C:)
      3. Now press 'Alt' key and then press 'F' key on the keyboard. This will open the File menu drop-down from the menu bar.
      4. In the File menu drop-down, use the down and up arrow direction keys to browse through the options. To find a document or folder in (C:), we have to select the 'Find' option in the File menu drop-down. This is the third option from top. Use the down arrow direction key to reach this option and then press 'Enter'.
      5. This will open a Find dialog box. This dialog box has a Title bar on the top; a menu bar immediately below the title bar; Search Area where users type in the search criteria; and adjacent to the Search are three vertically stacked buttons - Find Now, Stop, and New Search.
      6. The Search Area contains three tabs: Name & Location, Date, and Advanced. These tabs refer to the search criteria you may want to specify. You can move between these tabs by using the left and right arrow direction keys. We will focus on the Name & Location tab for now.
      7.  In Name & Location tab there is a form with three fields. These are Named, Containing Text, and Look in.
      8. 'Named' field refers to the name of the file or folder you are looking for. 'Containing Text' field pertains to the text within the document that might help in identifying the specific document you are looking for. 'Look in' field refers to the folder in which your file or folder might be residing.
      9. When the Find dialog-box opens, the Name & Location tab appears pre-selected. The cursor will be in the 'Named:' text field, type the filename (Testing One) you are looking for in this field and press 'Enter'.
      10. Now press Tab key once. This will take the cursor into the 'Containing Text' field. Leave this field blank for now.
      11. Pressing Tab once again will take you to 'Look in' field. Here C: will appear automatically. You may change this, but leave it as it is for now. Pressing tab after 'Look in' field will take you to a Browse button. If you press enter on this button, another dialog box will open and you will be able to select the folder where you expect to find your file. However, for now we do not need to browse. Pressing Tab once again, will take you to a check box labeled 'include subfolders'. This appears pre-selected, and it means that all sub-folders of the folder selected in the 'Look in' field will be searched. Since it is already selected we do not need to do anything here for now.
      12. Pressing 'Tab' key again will again select the Name & Location tab in the dialog box. Press tab once again to reach the 'Find Now' button. Here press 'Enter' key.
      The search results will be listed in the dialog box. Use the down arrow key to browse through the search results. My Documents should be the first one from the top. Press 'Enter' when you are on it.

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      B. Searching files from Windows Explorer

      • Press the 'Start Key' button and then 'E' key to open the Windows Explorer.
      • Now press 'Alt' key and 'T' key. This will open the Tools menu drop down from the menu bar
      • There will be two options in the drop-down, named 'Find' and 'Synchronize'. Find will appear pre-selected.
      • Press the right arrow direction key. This will open a sub-menu with four options. These options are: Files or Folders, On the Internet, Using Microsoft Outlook, and People. We need the Files or Folders options, and it appears pre-selected. So, after you have opened the Tools drop-down, just press the right arrow direction key once and press enter.
      • This will open the Find dialog box. This dialog box is similar to the one described in the instructions for searching files from My Computer and requires same steps.
      TOPIC 2.3.3: Recycle Bin

      Whenever a document, file or folder is deleted from a computer, it is sent to the Recycle Bin. Its function is the same as that of a dustbin in our homes and offices, i.e., you put whatever you don’t need in it before its contents go to the garbage collector in next morning. You need to clean the Recycle regularly, atleast once a weak, to free memory space on your hard disk. Follow the instructions given below to perform some operations in the recycle bin:

      A. From Windows Explorer

      1. Open the Windows explorer

      2. Now use the down directions key to browse down to the Recycle Bin. Alternatively, as soon as the explorer opens press 'R' key to select the Recycle Bin

      3. Now you can either remove a particular file from the system, or you can empty all the contents of the recycle bin.

      4. To remove a particular file, press the tab key once to go to the contents pane. Now use the down arrow direction key to browse through the files and folders in the recycle bin.

      5. When you have reached the file you wanted to delete, press the delete key. There will be a confirmation box, asking you if you are you sure you want to delete the selected file. There will be two buttons Yes and No. Press Enter on Yes.

      6. To empty all the contents of the recycle bin, after you have opened the windows explorer and selected the recycle bin, press 'Alt' and 'F' keys. This will open the File menu drop-down. The first option in this drop-down will be 'Empty Recycle Bin'. This option will appear pre-selected. Now press enter key. There will be a confirmation box, asking you if you are you sure you want to delete the items in the recycle bin. There will be two buttons Yes and No. Press Enter on Yes.

      7. You can also restore a file from the recycle bin, back to the place from where it was deleted. Press tab after you have selected the recycle bin in the folders pane, to reach the contents pane. Now use the down arrow direction key to reach the file you want to restore.

      8. Now press Alt and F keys to open the File menu drop-down from the menu bar. The first option in this drop-down will be 'Restore'. Press Enter. This will restore the file back to the place from where it was deleted.

      B. From Desktop

      1. Go to the Desktop, and use the arrow direction keys to reach Recycle Bin. Press Enter to open Recycle bin in a new window.

      2. All the files and folders in the recycle bin will be listed. To remove a particular file or folder, use the down arrow direction key to browse through the files and folders in the recycle bin.

      3. When you have reached the file you wanted to delete, press the delete key. There will be a confirmation box, asking you if you are you sure you want to delete the selected file. There will be two buttons Yes and No. Press Enter on Yes.

      4. To empty all the contents of the recycle bin, press 'Alt' and 'F' keys. This will open the File menu drop-down. The first option in this drop-down will be 'Empty Recycle Bin'. This option will appear pre-selected. Now press enter key. There will be a confirmation box, asking you if you are you sure you want to delete the items in the recycle bin. There will be two buttons Yes and No. Press Enter on Yes.

      5. You can also restore a file from the recycle bin, back to the place from where it was deleted. Use the arrow direction keys to reach the file you want to restore.

      6. Now press Alt and F keys to open the File menu drop-down from the menu bar. The first option in this drop-down will be 'Restore'. Press Enter. This will restore the file back to the place from where it was deleted.

      Chapter Exercises

    1. Create a new folder, named Movies, on your hard disk from Windows Explorer.
    2. Create a new folder, named Hindi movies, in the Movies folder previously created by you.
    3. Create a new notepad file, named 'Star Cast', in 'Hindi movies' folder.
    4. Conduct a search for Star Cast from My Computer, and then open the file from Find dialog box.
    5. Delete the Hindi Movies folder, and then restore it from recycle bin.
    6. Delete the file Star Cast from Hindi Movies folder, and then remove it from recycle bin.
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        Term Explanation

        Search Criteria

        When you want to find a file or folder, you have to tell the computer something about the file or folder you are looking for. This could be the name of the file, some particular text that it may contain, which folder you expect it be in, the time when the file was created, and so on. So, whatever you tell the computer about the file is called the search criteria.

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        Classroom Activities

        Parts of Windows Explorer


        The instructor should guide the students through various parts of the windows explorer. After the instructor has explained these parts to the students, they should be asked to identify each part by accessing it.

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